Behind every beautifully executed wedding lies a series of carefully orchestrated timelines, and few are more critical than those involving floral design. For couples marrying in the Finger Lakes (or anywhere) understanding the timing of floral production, delivery, and installation is essential.
Planning begins long before wedding day. Most florists recommend confirming final flower selections six to eight weeks in advance. This allows time to source specialty blooms, coordinate with growers, and refine design details. Michaleen’s Florist & Greenhouse in Ithaca, a fixture in the region’s wedding scene, works with both international importers and local flower farms to secure the freshest product available.
“Timing is everything, especially when you're working with living material,” said Cary Coryell, lead wedding florist at Michaleen’s. “We map out each wedding by the hour, from when bouquets are handed off to when the last centrepiece is placed.”
On the day itself, florists are among the earliest vendors on site. Ceremony installations often begin hours before guests arrive. Elements such as floral arches, aisle decor, or statement pieces can take significant time to construct. Bouquets and personal flowers are delivered closer to the start time to maintain freshness.
Wedding Flowers at The Inns of Aurora, Summer 2025
At the reception venue, floral teams typically wait for tables and linens to be set before placing arrangements. Coordination with planners, caterers, and rental companies ensures a smooth workflow. In many cases, florists return at the end of the night for breakdown and retrieval of vases and rental items.
“The more we communicate with other vendors, the better the result,” said Coryell. “Florals shouldn’t be an afterthought; they’re woven into the entire day’s rhythm.”
For couples, involving a florist early in the planning process can lead to fewer logistical surprises and a more cohesive visual narrative. When floral timing aligns with the flow of the day, the results are seamless and memorable.